Madison County Court Records

Madison County court records are official documents on legal proceedings within the Madison County, KY Circuit and District Courts. They encompass case files on civil, criminal, family law, and probate trials. Generally, court records contain but are not limited to information such as

• Docket entries
• Complaints/Petitions
• Case numbers
• Names of the Plaintiffs/Defendants
• Motions and Orders
• Evidence/Exhibits
• Final Judgments
• Trial Transcripts.

Kentucky court records consist of Madison County court records and case trial-related documents from other Kentucky counties. These documents are crucial tools for enforcing the laws and protecting the rights of individuals involved in civil and criminal case adjudications. In addition, court records are vital for maintaining the integrity of the courts and ensuring equal justice for all before the law.

Are Court Records Public in Madison County?

Yes, Madison County court records are public. The Kentucky Open Records Act grants public access to all documents in the custody of state or local government agencies. However, this right does not include records exempted from public access by law. For instance, the public cannot scrutinize Madison County court records if the documents relate to juveniles, sealed or expunged cases, ongoing judicial or law enforcement investigations, victims of abuse, information that infringes personal privacy, or records barred by state or federal laws.

Madison County Court Records Search

The public can search for Madison County court records online databases. Kentucky practices a unified court system. Hence, individuals seeking access to Madison County court records should log in to the Kentucky Court of Justice Case Search System and use the online search tools to look for civil and criminal case information.

Additionally, information seekers can visit the specific Madison County court record’s custodian and make formal requests to access the documents in their possession.

Madison County Courts

The Madison County court system comprises the Circuit and District Courts. In Madison and other Kentucky counties, the Circuit Court is a general jurisdiction court; it handles civil, criminal, domestic relations, and probate cases beyond the authority of the Madison County District Court.

The Madison County District Court has limited jurisdiction over civil and criminal cases. These include ordinance violations, small claims, civil claims for amounts less than $5,000.00, drug-related offenses, and cases relating to minors.

Interested persons should use the information below to contact the Madison County Circuit and District Courts.

Madison County Circuit Courts

Madison County Circuit Court
Madison County Courthouse
101 West Main Street,
P.O. Box 813,
Richmond,
KY 40475 - 0813
Phone: (859) 624-4713
Fax: (859) 624-4746

Madison County Family Court
119 North 1st Street,
Richmond,
KY 40475
Phone: (859) 625-5524

Madison County District Court

Hall of Justice
351 W. Main St.,
Richmond,
KY 40475
Phone: (859) 624-4723

Madison County Criminal Records

Criminal records are official documents on crimes and their prosecutions. In Madison County, these documents encompass Madison County arrest records and case files on criminal case trials within the county's Circuit and District Courts. Although Madison County criminal records are public, there are exceptions to documents relating to minors and sealed or expunged cases.

Members of the public seeking access to Madison County criminal records should visit the Madison County Detention Center Jail Inmates Search Page and view the criminal records of Madison County's current inmates. Alternatively, records seekers should visit the Kentucky State Police Criminal History Background Check Page.

Download a Request For Conviction Records/Employment Form, fill it out, and mail it to:

The Kentucky State Police
Criminal Identification and Records Branch
Criminal Records Dissemination Section
1266 Louisville Road,
Frankfort,
KY - 40601.

Records seekers can also send KORA requests to local law enforcement agencies within Madison County to access criminal records in their possession.

Note: Public access to Madison County arrest records may vary depending on local laws.

Get Madison County Civil Court Records

Madison County civil court records are case files on non-criminal trials within the Madison County Circuit and District Courts. These include documents relating to family laws, probate, and other non-criminal prosecutions.

Civil court records are public in Madison and other Kentucky counties. Nonetheless, there are restrictions on public access to civil court records that infringe on individuals' privacy. For instance, juvenile records and case files relating to some family law adjudications are not publicly accessible; these documents are accessible to the record owners, the involved parties, authorized entities, and persons with direct or tangible interests.

To access Madison County civil court records:

• Log in to the Kentucky Court of Justice Public Access Portal, select Madison from the County menu, and use case numbers to search for Madison County civil court records
• Send a mail, call, or visit the Madison County Circuit Court & Office of Circuit Court Clerk temporary office at

116 W. Main Street,
P.O. Box 813
Richmond,
KY 40475-0813
Phone: (859) 624-4713

• Search online for Madison County civil court records; these documents may be available through third-party databases
• Call, visit, or send a mail request to the Madison County Clerk of Court Office at any of the following addresses:

Richmond Branch
321 N. Madison Avenue,
Richmond,
KY 40475
P.O. Box 1270, Richmond,
KY 40476
Phone: (859) 624-4703

Berea Branch
304 Chestnut Street,
Berea,
KY 40403.

Note that only residents of the Kentucky Commonwealth can make a public records request through the Madison County Clerk's Office.

Madison County Marriage Records

Marriage records are official documents that legitimize the union of individuals in marriages. In Madison County, marriage records are public and accessible to interested individuals.

Individuals seeking access to Madison County marriage certificates or licenses should

• Mail or visit the Madison County Clerk's Office and submit formal requests to access marriage records
• Download an Application For a Certified Copy of Marriage/Divorce Certificate Form:
  • Complete the form and mail it along with a check/money order to cover copy fees and a self-addressed envelope to the Kentucky Office of Vital Statistics at

275 E. Main Street, 1E-A
Frankfort,
KY 40621

• Order Madison County marriage certificates online through Kentucky Cabinet for Health and Human Services affiliate websites.

Madison County Divorce Records

Madison County divorce records are official documentation of the dissolution of marriages within Madison County, KY. The documents are publicly available, but notwithstanding, information relating to minor children of divorcees, financial accounts, or Social Security may be redacted from publicly available versions. Also, the public cannot access Madison County divorce records if sealed or under protective orders.

Individuals seeking access to Madison County divorce records should:

• Download a Kentucky Application for a Certified Copy of Marriage/Divorce Certificate Form
  • Complete the form and mail it with the applicable payments, and a self-addressed envelope to the Kentucky Office of Vital Statistics.
• Call or send a mail request to the Madison County Clerk of Court Office
• Order Madison's divorce records online through third-party websites affiliated with the Kentucky Cabinet for Health and Human Services.

Madison Birth Records

Madison County birth records refer to official documentation of persons born within Madison County, KY. Per Kentucky laws, Madison County birth certificates are restricted documents; only the individuals named on the records, their immediate family members, and legal representatives can access them.

Birth records are important documents for a variety of reasons. In addition to their use as legal identification documents, they provide information on newborn health and aid medical personnel in detecting early signs of illness. They also provide statistical and demographic data for population analysis.

Eligible individuals seeking access to Madison County birth certificates should:

• Download an Application for a Certificate Copy of Birth Certificate Form, fill it out, and mail it to the Kentucky Department of Health (DPH) Vital Statistics Branch.
• Visit the DPH Birth Certificate Page and order a Madison County birth certificate online through the affiliate third-party website link.
• Search for pre-1911 Madison County birth records through the Kentucky Department for Libraries and Archives (KDLA) online archives or contact the office at

300 Coffee Tree Road,
Frankfort,
KY 40601
Phone: (502) 564-8300

Record seekers should note that access to Madison County Vital Records attracts fees. It costs $10.00 per copy of Madison County birth records through the Kentucky Office of Vital Statistics. In addition, requesters must provide copies of valid identification documents.

Madison Death Records

Death records are official documentation of the death of individuals. In Madison County, death records are private records. Only the immediate family members of the decedents, their legal representatives, and persons with judicial orders can access them. However, per Kentucky laws, a Madison County death record will become public 50 years after the demise of the record owner.

Madison County death records serve several significant purposes. They are crucial documents for Will probate, life insurance benefits, and Social Security benefits for the deceased's beneficiaries. Also, death records provide data for epidemiological and genealogical research.

Individuals seeking access to Madison County death records should:

• Visit the Kentucky Office of Vital Statistics Death Certificate Page and purchase Madison County death records through the affiliate third-party website link. Alternatively, download an Application for a Certified Copy of Death Certificate, fill it out, and mail it to the OVS
• Send a mail request or visit the Madison County Clerk's Office and request access to death records in their possession
• Visit Madison County's local libraries and search their catalog for death records
• Call or visit the Kentucky Historical Society at

100 W. Broadway,
Frankfort,
KY 40601
Phone: (502) 564-1792

• Search for Madison County death records online. Some third-party websites may have databases on Madison County historical records.

Madison County Probate Court Records

Madison County probate court records refer to official documents on the execution of deceased persons’ estates. These documents encompass but are not limited to case files on Will probate, trust administration, guardianship, intestate partition, conservatorship, and escheat proceedings.

To access Madison County probate court records:

• Call, visit, or send a mail request to the Madison County Circuit Court Clerk’s Office.
• Visit the Kentucky Department for Libraries and Archives website and use its online search tools to find information about Madison County probate cases.
• Log in to the Kentucky Court of Justice Case Search Portal and use the online tools to search for Madison County probate records (comprehensive search for Madison County probate court records may require subscription)
• Search for Madison County probate court records through third-party websites; some commercial websites may provide access to Madison County court records for fees.

Madison County Property Records

Madison County property records refer to official documents relating to the county's real estate. Property records contain information such as

• Property titles
• Parcel numbers
• Building permits
• Zoning information
• Plats maps
• Liens and encumbrances
• Property sales history
• Property deeds
• Property tax histories.

In Madison County, several agencies maintain property-related documents; these include the

• Madison County Clerk's Office (documents relating to property transactions, including deeds, mortgages, and lien)
• Madison County Property Valuation Administrator (PVA) (Property assessments, tax maps, and ownership information)
• Madison County Circuit Court Clerk (for documents relating to property disputes, foreclosure cases, and other legal matters).

Depending on the types of property records, information seekers should:

• Call, mail, or visit the Madison County Clerk's Office or the Madison County Clerk of Court Office
• Log in to the Madison County PVA Property Search Portal and search for property records
• Visit, send a mail request, or call the Madison County Property Valuation Administrator’s Office during office hours at

135 W. Irvine Street, Suite 103,
Richmond,
KY 40475
Phone: (859) 623-5410
Fax: (859) 623-4742

• Log in to the Madison County Geographic Information System (GIS) and view property boundaries, zoning maps, and geographical data.

Madison County Court Records Online

Information seekers can search for Madison County court records through the Kentucky Court of Justice Case Search System. Alternatively, third-party websites such as kentuckycourtrecords.us may provide real-time access to some Madison County court records. Such platforms aggregate documents and information from various courts with the Kentucky Commonwealth and make them available to the interested public. Notwithstanding the pros of third-party online resources, record seekers should note that documents from some private databases may not be up-to-date or complete. Such sites operate independently of government agencies. Therefore, accuracy cannot be guaranteed.